It Project Manager Duties
It Project Manager Duties – Effective resource management can really make or break a project-based business. This is why hiring a resource manager can make a real difference. But what is a resource manager and what can they bring to an organization?
You are no doubt familiar with the phrase “herding cats.” Well, many resource managers agree that this is an accurate picture of their daily work!
It Project Manager Duties
Resource management is a very difficult task. Time, equipment, people, and money are all resources, and all need to be adequately allocated within the company to meet the needs of various projects. And if the resources don’t meet the needs of the projects, you can expect missed deadlines, inferior work and unhappy customers.
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Resources are also precious and must be carefully managed and distributed. As a result, effective resource management is often the difference between a highly profitable, healthy business and one that bleeds cash.
It is clear, therefore, that resource managers have a great responsibility. But what exactly does a resource manager job description consist of? Let’s find out.
First, resource managers assist project managers in project planning and resource allocation. It is their job to allocate the right resources to the right job at the right time, within budget.
Resource management is one of the most important aspects of project management because it is the process of planning, scheduling and allocating company resources. Good project execution depends not only on people, but also on processes, budgets, and even automated technical solutions. All these elements are “resources” that require careful management.
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Resource managers also provide collaborative support to project managers on ongoing and upcoming projects. They may have to adjust plans and allocate resources or improve efficiency or deal with unexpected errors in the project.
A project manager may oversee only a few projects, but at the same time they are responsible for all the success metrics related to those projects. Will the project be completed on time? Will it be on budget? Does the job meet the technical requirements?
Resource managers, on the other hand, may work across the organization, collaborating with multiple project managers. This is because they focus on the resource aspect of project success rather than the overall scope of the project.
This is not to say that resource manager responsibilities do not play an important role in ensuring that project deliverables are met – in fact, they really do. Having the right resources at the right time is critical to project success. It’s just that resource managers need little detail about all aspects of the project.
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While project managers spend more time dealing with customers and other external stakeholders, the resource manager may have less involvement with people outside the organization.
To further clarify the difference, here are examples of typical tasks that project managers and resource managers work on in an average week:
With limited budget and other resources, the project manager can assign tasks to team members based on what they are doing. However, it is the responsibility of the resource manager to ensure that the right person gets the job and that the resources allocated to each project are maximized.
The role of a resource manager is similar to human resource managers and hiring managers, but there are differences between the two roles. Resource managers work with hiring managers in the hiring process and human resource managers in resource allocation.
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However, the human resource manager differs from the resource manager in the sense that he deals only with human resources, while resource managers consider all the resources of an organization, not just the employees.
The resource manager is involved in resource allocation planning and ensures maximum utilization of all company resources. While this includes staff training and development, it also includes A. The main goal is to ensure that adequate resources are available at each stage of the project.
Meanwhile, the human resources manager handles benefits and salary administration, employee engagement, employee training, onboarding, and hiring.
Human resource management may work with resource management to monitor and control all project personnel and personnel needs. In some cases, depending on the structure of the company, the resource manager may also work with the human resource manager on personnel-related issues.
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According to Neil Whitten, PMP, the resource manager is “the ultimate developer … the most effective position yet to influence an organization.” Because they spend most of their time thinking about people, skills, and performance, it is important to use soft skills and a wide variety of experience in managing different people.
However, resource managers also rely heavily on data. Because of this, they are greatly assisted in their work by using modern project management software.
Instead of spending hours manually entering and crunching numbers on a sheet of paper, modern tools automate data entry and help track complex dependencies in a clear and concise manner. They also show useful trends and data points for aid decision-making.
Indeed, the use of resource management software is essential to deliver work on time and with excellence.
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To guide you through the basics of resource management and other best practices with effective resource management software, read here Resource Management Beginner’s Guide.
It goes without saying that the resource manager has the appropriate experience and the right professional background for the job.
The resource manager just doesn’t check the boxes for the right credentials. They also use a variety of analytical and people skills and develop a unique mindset when it comes to the pressure of coordinating multiple projects at once.
Resource managers are typically required to have a bachelor’s degree in one of the following fields or a related field:
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In addition to earning a college degree, industry certifications can demonstrate unique professional experience. Some of these certificate courses include:
Master’s or master’s degree programs are also available for professional development in resource management or to meet the requirements of the company’s organizational structure.
Another important qualification for a great resource manager is previous experience or working in a similar role:
Some companies do not require specific experience for the position of resource manager. Previous experience in a relevant field may be mandatory depending on the job description, but will give the candidate an advantage over other candidates.
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The Resource Manager must also be able to demonstrate knowledge of resource management with the following skills:
Becoming a resource manager requires more than industry qualifications. It also requires leadership qualities and personal qualities that help create a collaborative, motivating and productive environment. Here are some related skills that a great resource manager should have:
Some organizations may feel that project managers are better suited to manage other resources and responsibilities. However, when the company starts to scale, the consequences of the misuse of resources become more apparent.
In addition to helping project managers, the resource manager keeps track of where the various projects are, which ones are outstanding, and what all the deadlines are. Using software to help them, they can also track the location of equipment and technicians in real time. They can then pass this information on to different project managers.
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When your team members are working on multiple projects at once and working overtime for weeks on end, it may be a sign that your organization needs to hire a resource manager.
While there is nothing wrong with running multiple projects at once, having a resource hog is not how you want to go. Teams with too many to-do lists suffer from frustration, burnout, poor work quality, and decreased productivity.
A resource manager can control the allocation of resources and manage the planning of project requirements to match the tasks of the employees. This prevents staff members from taking up too much space and reduces workload.
Without experience in resource management, managing your company’s staffing needs can be overwhelming. When you don’t know when and who to hire, you need a resource manager to help you. One of their skills is to accurately analyze and evaluate when you need to add employees to your team.
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In particular, a resource manager can make accurate predictions about your organization’s requirements based on future projects, resource schedules, and team member capabilities.
Placement can seem overwhelming. But when you’re halfway through a project, it can be difficult to report everyone’s progress unless you have a well-established process for tracking who’s working on what.
This is one of the areas of specialization of the resource manager. Lack of visibility makes it difficult to prioritize requirements and improve communication. The resource manager uses his bird’s eye view to allocate and track the resources and talent available to all projects at that time.
Today’s resource managers use resource management tools to create greater visibility into team member performance, scheduling, and availability. This tool is used automatically,
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